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Protect your business with the latest technology

Published: Sunday, May 4, 2014 5:30 a.m. CDT

The world of office technology is always changing.

Once you figure something out, it is on the verge of being obsolete. That is one of the things I enjoy about office technology. It is never static. It is never stagnant. It is always evolving.

In an effort to keep your employees and your company current, you invest in products and services to keep it cutting edge and ahead of your competition.

One way to let your competition get ahead is to not invest in your business technology. In doing my research, I found that it is recommended to spend 2 percent of your gross sales on investing in office communication technology annually. How many of us really do that?

Can you keep an eye on your employees and building remotely? If you could, would it make you relieved? If an accident or incident occurred, would it help to have a visual copy of it stored on a hard drive? Is your inventory shrinking via theft or shoplifting? Do you think having a closed-circuit TV system installed at your business will deter inventory shrinkage?

You bet it will. Just having it installed will immediately slow down theft. Having signage in tandem with cameras also will scare away the culprits to someone else to steal from.

The cameras you install can help in so many ways. Some cameras will see in the dark. Most are motion sensitive, meaning the cameras are sleeping until something moves, then wake up and record for the duration of movement. As an added benefit, several insurance companies will discount your rates if you have a qualified closed-circuit TV system installed. If you think about what you have to protect – employees, building, family, intellect and more – why not protect it with current technology?

With the advent of increasing crime and criminal desperation, there has been an acceleration of businesses installing new access control systems. These access control systems will keep the bad guys out and keep track of the time and dates your staff is allowed in.

Once upon a time, only major corporations could afford these fantastic systems that allowed certain staff access from 8 a.m. to 5 p.m. and upper management access 24/7. The more integrated solutions go so far as to incorporate payroll as well. All that is needed is a key fob or ID card that identify the employee, and, once waved close to a reader by the door, allow ingress to your office.

The card is acknowledged by the software on the access control computer, and the door is unlocked, allowing access. As an added plus, decision-makers can quarantine staff away from protected areas, such as the IT room or where your files and intellect are stored. Only the owner or IT staff has access to those areas, protecting your investments, databases and proprietary information.

The forward-thinker will be proactive and plan ahead. The forward-thinker will be four moves ahead when playing chess. The forward-thinker will have a plan instituted and installed to be ahead of the potential disaster that will happen when you least expect it. 

• Mike Splitt works for In Sync Systems Inc. in Crystal Lake. He can be reached at 815-459-1773 or insyncsys@sbcglobal.net.

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